Ask Flex / Automating repetitive tasks
How do you write a memo?
Put To, From, Date and Subject at the top, then say what changed, what you need people to do, and by when, in that order. A good memo fits on half a page, because it's a notice, not a letter.
A memo is a notice.
Subject line says the change
"New parking passes start June 1."
First line is the point
No warm-up. Say the thing.
One ask, one date
What to do and by when, in one line.
Let AI draft it
Give it the facts. It gets the shape right.
Here's what I need to tell people: [the change, who it affects, what they need to do, by when]. Write it as a short memo with To, From, Date and Subject at the top, the point in the first line, and one clear ask. Under 150 words. Leave my name in brackets.
Before you paste work stuff into any AI, check what your company allows.Hand It Off or Keep It
Ten everyday office tasks, one at a time. Tap whether you'd hand it to AI or keep it. See Flex's call and why. A two-minute game.
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A free group where you learn to use Claude for the repeat parts of your job: email, reports, forms. Start with a 15-minute chat that maps what Claude can do in your job.
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What is a memo used for?
A memo tells a group of people inside a company one thing: a change, a reminder, a decision. It's a notice, not a conversation.
When should I write a memo instead of an email?
When a group needs the same notice and you want it to read as official. Many offices just send the memo as an email.
Can I use AI to write the memo?
Yes. Give it the four facts and it drafts the whole thing. Flex has a page on it.
Want to hand this to Claude?
Start in the Lab with the free 9-to-5 Job Triage: a 15-minute chat that maps what Claude can do in your job. Everything inside is free.