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Ask Flex / Automating repetitive tasks

Ask Flex

How do you automate using Power Automate?

"IT said to use Power Automate for the stuff I repeat. I opened it and closed it again."You asked Google. Flex answered.
Flex the robot at his sunny office desk pressing one big teal button while the printer beside him fires out a neat stack of identical memos, feet up, coffee in hand, and little Clawd peeking out of the printer's paper tray
Flex's short answer

Power Automate is Microsoft's tool for "when this happens, do that," like saving every attachment from one sender into a folder, or getting a message when a form is filled in. Start with one of its ready-made examples that matches something you already do by hand, and ask a chat AI to walk you through it one screen at a time.

✱ Flex's tips

When this happens, do that.

1

Check if you have it

Many Microsoft 365 work accounts have it. Ask IT.

2

Start from a ready-made one

Pick an example close to your task and change it.

3

Do one small job first

Save attachments to a folder. That's plenty.

4

Let AI translate the screens

Describe what you see. It says what to click.

Try this in your own Claude or ChatGPT

I want to use Microsoft Power Automate for this: [describe the repeat task, like "save every attachment from our supplier's emails into one folder"]. Explain what Power Automate would do for that in plain words, tell me which ready-made example to start from, and walk me through it one screen at a time. Tell me when to stop and ask IT.

Before you paste work stuff into any AI, check what your company allows.
Free tool

Hand It Off or Keep It

Ten everyday office tasks, one at a time. Tap whether you'd hand it to AI or keep it. See Flex's call and why. A two-minute game.

Play a round
Flex the robot at his sunny office desk pressing one big teal button while the printer beside him fires out a neat stack of identical memos, feet up, coffee in hand, and little Clawd peeking out of the printer's paper tray
Inside the Lab

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✱ What people ask
Can you use Power Automate for free?

Microsoft says some Office 365 licenses include limited use of it. Whether yours does is a question for IT, and the answer is one email away.

What are some examples of using Power Automate?

Saving attachments to a folder, getting a message when a form is filled in, copying a new row from one list to another.

How do I automate common or repetitive tasks with Quick Steps in Outlook?

Quick Steps are Outlook's own one-click shortcuts, on the Home tab. One click can file an email, mark it, and forward it at once.

✱ More from this pile: Automating repetitive tasks
How do you use AI to write a memo?How do you write a memo?Can you use AI to write your report?How do you automate Excel reports?How do you automate Excel reports using macros?Can I automate my job?How do you automate your job with AI?Should you automate your job?How do you automate administrative tasks?What does "automate repetitive tasks" mean?How do you work smarter, not harder?How do you be more efficient at work? Hand It Off or Keep It
From Nikki's blogFlex tells you how. Nikki tells you what it felt like. Read it on Clawd and Me. Read it →

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