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Ask Flex / Automating repetitive tasks

Ask Flex

How do you automate administrative tasks?

"How do I automate administrative tasks? The admin part of my job is eating the actual job."You asked Google. Flex answered.
Flex the robot at his sunny office desk pressing one big teal button while the printer beside him fires out a neat stack of identical memos, feet up, coffee in hand, and little Clawd peeking out of the printer's paper tray
Flex's short answer

Admin work is mostly repeats, so list every form, email and sheet you touch in a week, circle the ones you do the same way every time, and hand those to a chat AI to draft or fill. Keep the ones that need a decision or a person, and check everything before it goes out.

✱ Flex's tips

Admin is repeats. Find them.

1

List a week of admin

Every form, email and sheet. Rough minutes.

2

Start with the emails

Standard replies draft in a minute.

3

Then the forms and sheets

AI fills from your notes. You check.

4

Ask what can go

Some reports nobody reads. Ask.

Try this in your own Claude or ChatGPT

Here's the admin work I do in a normal week, with rough minutes: [list it]. Sort it into things AI could draft or fill in for me, things only I can do, and things worth asking my boss if we still need. Add up the minutes in each pile, and write me the first prompt I'd use for the biggest thing in the first pile.

Before you paste work stuff into any AI, check what your company allows.

If this comes back every week, the free Lab shows you how to hand it to Claude.

Free tool

Hand It Off or Keep It

Ten everyday office tasks, one at a time. Tap whether you'd hand it to AI or keep it. See Flex's call and why. A two-minute game.

Play a round
Flex the robot at his sunny office desk pressing one big teal button while the printer beside him fires out a neat stack of identical memos, feet up, coffee in hand, and little Clawd peeking out of the printer's paper tray
Inside the Lab

Learn this in the Lab, free

A free group where you learn to use Claude for the repeat parts of your job: email, reports, forms. Start with a 15-minute chat that maps what Claude can do in your job.

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  • Works in Claude
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✱ What people ask
How do I automate repetitive admin tasks?

Write the steps down once, hand them to AI with a finished example, check the result. One task at a time.

How do I automate repetitive tasks on my computer?

Start with the ones inside the programs you already use: Excel can record clicks, Outlook has Quick Steps, and a chat AI drafts the rest.

What does it mean to automate repetitive tasks?

Setting something up so the same steps happen without you doing them each time. Flex has a page on it.

✱ More from this pile: Automating repetitive tasks
How do you use AI to write a memo?How do you write a memo?Can you use AI to write your report?How do you automate Excel reports?How do you automate Excel reports using macros?Can I automate my job?How do you automate your job with AI?Should you automate your job?What does "automate repetitive tasks" mean?How do you work smarter, not harder?How do you be more efficient at work?How do you automate using Power Automate? Hand It Off or Keep It
From Nikki's blogFlex tells you how. Nikki tells you what it felt like. Read it on Clawd and Me. Read it →

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