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Ask Flex / Automating repetitive tasks

Ask Flex

How do you use AI to write a memo?

"Is there an AI to write a memo? I've been staring at a blank one for twenty minutes."You asked Google. Flex answered.
Flex the robot at his sunny office desk pressing one big teal button while the printer beside him fires out a neat stack of identical memos, feet up, coffee in hand, and little Clawd peeking out of the printer's paper tray
Flex's short answer

Yes, any chat AI can draft a memo in about a minute if you give it the four facts: who it's for, what changed, what you need them to do, and by when. You read it once, fix the one line that sounds wrong, and send it.

✱ Flex's tips

Four facts in. Memo out.

1

Say who it's for

"Everyone on the front desk." The tone follows.

2

Give it the one change

What's different, starting when.

3

Say what they should do

"Use the new form from Monday." One ask.

4

Ask for short

"Under 150 words." Nobody reads a long memo.

Try this in your own Claude or ChatGPT

Write a short memo to [who it's for]. What changed: [the change]. What I need them to do: [the one thing], by [date]. Keep it under 150 words, plain words, friendly but clear. Put To, From, Date and Subject at the top and leave my name and the date in brackets for me to fill in.

Before you paste work stuff into any AI, check what your company allows.

If a memo like this goes out every week, that's work that keeps coming back. The free Lab shows you how to hand that work to Claude.

Free tool

Hand It Off or Keep It

Ten everyday office tasks, one at a time. Tap whether you'd hand it to AI or keep it. See Flex's call and why. A two-minute game.

Play a round
Flex the robot at his sunny office desk pressing one big teal button while the printer beside him fires out a neat stack of identical memos, feet up, coffee in hand, and little Clawd peeking out of the printer's paper tray
Inside the Lab

Learn this in the Lab, free

A free group where you learn to use Claude for the repeat parts of your job: email, reports, forms. Start with a 15-minute chat that maps what Claude can do in your job.

  • Free
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✱ What people ask
What's the best AI to write a memo?

The one you already have. The free versions of Claude and ChatGPT both do a memo well if you give them the four facts.

Can AI write a memo for me from scratch?

It can draft one from your four facts. The facts still come from you, and so does the last read.

How do I write a good memo without AI?

To, From, Date, Subject at the top, then what changed and what to do about it. Flex has a page on it.

✱ More from this pile: Automating repetitive tasks
How do you write a memo?Can you use AI to write your report?How do you automate Excel reports?How do you automate Excel reports using macros?Can I automate my job?How do you automate your job with AI?Should you automate your job?How do you automate administrative tasks?What does "automate repetitive tasks" mean?How do you work smarter, not harder?How do you be more efficient at work?How do you automate using Power Automate? Hand It Off or Keep It
From Nikki's blogFlex tells you how. Nikki tells you what it felt like. Read it on Clawd and Me. Read it →

Want to hand this to Claude?

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